Building a Vendor Toolkit – Must Haves for Every Booth Owner

by | May 21, 2024 | Art, Blog, Business, Create

When you have a booth space to maintain in a vendor mall it’s important to make the most of your visits. Unless you live right around the corner from your shop, there is a good chance you’re driving 20-45 minutes one way, and that time adds up! I discovered early in my booth venture that it’s important to keep a bag (my vendor toolkit) in the car with all the things I might need for refreshing and restocking.

Depending on what you sell and the store you sell out of, that might be a small carry case, or it could be an entire organizational system in the trunk of your car!

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Pricing Supplies

One thing that every booth owner needs in their toolkit is pricing supplies.

Every single item in your space should be priced. Over time labels fall off, pins come loose, or customer handling means that tags go missing.

Unpriced products will not sell. Losing a sale because a customer doesn’t want to ask about a price, or because the shop owner can’t call you is completely avoidable by ensuring all items are priced.

My store’s policy is that we have the right to price the item for you based on our best guess, but that means we could guess too low or two high. This could still lead to a lost sale, or worse, lost profits.

Think about all of the different ways you price your items and make sure you have the supplies you need to price new items or replace missing tags while you’re in your space.

  • Business Cards
  • Tags
  • Twine/String
  • Scissors
  • Hole Punch
  • Pens
  • Tagging Gun
  • Cellophane Bags

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Basic Tools for Your Vendor Toolkit

When you are refreshing a space that sees a lot of traffic it’s not unusual to find that there are some items that need repair. It could be a product, or it could be a display shelf or table.

In our store, we have some tools in a closet that our vendors can use, but sometimes those tools walk away or don’t get put back where they belong. Stocking your bag with the basics means that you’ll always have what you need.

  • Hammer
  • Screwdrivers
  • Level
  • Tape Measure
  • Assortment of Screws & Nails
  • Step Stool

Tools of your Trade

As mentioned above, sometimes it is the product itself that needs repair after being handled by customers.

While you can’t bring your entire studio of tools and supplies on every shop run, what are some basic tools that you might need to fix some simple repairs on your products?

Possibilities Include;

  • Crochet Hook & Tapestry Needle
  • Jewelry Repair Kit
  • Touch Up Paint & Furniture Wax
  • Needle & Thread
  • Hot Glue Gun

Cleaning Supplies

Again, depending on the store, some cleaning items might be kept on hand for vendors. It’s a good practice to ask in advance so that you know where they are. You don’t want to interrupt customer sales to ask for glass cleaner.

We keep a cleaning closet with brooms, a vacuum and various cleaning supplies for our vendors, but all stores don’t have the space for a vendor store room.

  • Clorox Wipes
  • Paper Towels
  • Glass Cleaner
  • Swiffer Duster
  • Broom & Dustpan

Other Useful Supplies

In addition to all of that, there are other things that are good to have on hand when working in your space.

Once you get started on a project in your booth it’s not unusual for things to take longer than expected. Keep some snacks in your bag so you don’t have to run out of food!

  • Water Bottle
  • Granola Bar
  • Crackers

Inspiration finds you working, right? Make sure you can jot down notes or sketch out ideas while they are fresh on your mind!

  • Notebook & Pens
  • Printer Paper

When it comes to quick display fixes, I’ve learned a lot of random things that come in handy over the years. Whether you need to hang a picture where you can’t place a nail or level a table leg so your display won’t move.

Here are a few things I’ve kept in my vendor toolkit over the years:

  • Command Hooks (Assorted sizes)
  • Thumb Tacks
  • Paper clips
  • Felt Feet
  • Cardboard Scraps
  • Teacup Hooks
  • Message Board & Letters
  • Plate Stands
  • Chalk
  • Small Trays

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Finally, don’t leave home without your tripod and phone charger! You never want a dead battery to stop the flow and restocking and rearranging is a great opportunity to grab some photos and videos for social content!

Do you have a vendor work bag already? I’d love to hear what you keep on hand for working in your space! Connect with me at @vendorboothcamp on Instagram to continue the conversation!

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Read Danielle’s other Vendor Business Posts:

Vendor Booth Secrets – 3 Easy Steps No One Tells You

Get Unstuck in Your Creative Business With These Three Steps

From Craft Fair to Vendor Booth – 4 Ways to Keep the Enthusiasm When Taking The Next Step

Danielle Kaminski
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Danielle Kaminski

Danielle Kaminski is a multi-passionate artist from Duncan, SC. She has been crafting and creating since she was in grade school, learning to sew with her grandmothers. Her brick-and-mortar store, Reinvintage Warehouse, is home to more than 60 different artists and curators. The MADE by Danielle brand encompasses jewelry design, candle making, and canvas & fiber art as well as the occasional furniture makeover! View Danielle’s Full Bio

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